Transfer Policy

At Mont Rose College, we support and assist our students in realising their full potential. We have processes in place which ensure the provision of transparent and accurate information for our students. The processes below give information on internal course transfers, institutional transfers as well as other relative information, e.g. funding and student disability advice.

The purpose of this policy is to guide our students on course transfer procedures within the institution and to/from another provider.

1. Internal course transfer procedures
1.1 If any student decides to transfer to another course at any time during their studies, then they need to submit the Change of Programme form (click here). The College will invite the student concerned for an interview and assess the new course eligibility. The College will decide on acceptance/ rejection for a new course within three working days.

1.2 If the student transfers within 14 days from the start of the initial course, then the change will not affect the student financially as the 100% of the tuition fee liability will be transferred to the new course and no liability will be applicable for the old course.

1.3 If the student decides to transfer after two weeks from the start of the initial course, he/she will not be able to join the new course in the same term. The student will have to wait until the start of the next term. In this case, the change will affect the student financially. He/she will be liable to pay for the period studied before the transfer.

1.4 The course transfer approval is subject to meeting the new course criteria and the availability of any remaining spaces.

1.5 The Student Services Manager is responsible for progressing any transfer applications made and exchanging any information with other relevant departments as required.

2. Procedures for evaluating the programme transfer requests:
2.1 Academic Registrar liaises with the Student Services Manager regarding transfer applications and all relevant documentation.

2.2 The Admissions Manager confirms if there are any spaces available for the course in question.

2.3 The Student Services Manager liaises with the Programme Manager to understand if there are any academic issues to contemplate or different entry requirements for the course that the student wants to transfer.

2.4 The Student Service department will provide the student with all relevant information about the new course and assess if, due to the transfer, there are any financial implications.

2.5 The Student Services Department will advise the student with special needs or disability to see the Welfare Officer. The Welfare Officer will assist the student during the transfer process and provide all required help and advice.

3. Process of Transfer from another Institution.
3.1 The Admission Department will advise the student wishing to transfer from another institution to apply for a course if there any spaces are available.

3.2 The students will have to meet the College’s enrolment criteria and be eligible for funding or have sufficient financial resources to pay for the course to be offered a place (Ref. Mont Rose College Tuition Fee Policy)

3.3 The students will have to demonstrate that they hold the required education/ relevant documents, including academic transcripts from the previous institutions.

3.4 If a student report special needs requirements, he/she is offered an opportunity to see the Welfare Officer, who will guide and help in the transfer process.

3.5 Entry into the second year of the course will usually only be considered in exceptional circumstances. A student will have to provide a most recent transcript issued by the relevant awarding body outlining all modules, courses and assignments completed or being taken.

4 Process of Transfer to another Institution.
4.1 The Student Services Department will advise the student, wishing to transfer to another institution, to complete the course withdrawal form. The forms are available at the College’s main receptions and the website.

4.2 The Student Services Department will invite the student concerned to discuss the reasoning behind the request and provide guidance and advice regarding transfer procedures.

4.3 If the student reports any special need requirements, he/she is, offered an opportunity to see a Welfare Officer, who can provide all help and advice regarding the transfer process.

4.4 The Student Services department will issue an academic transcript.

4.5 The Finance Department will confirm if the student’s account is financially settled and inform the Student Loan Company (if required) that the student withdrew from the course.

5 Advice for disabled students.
The Student Services Department advises students who declare a disability or learning difficulty at the time of admission to see a Welfare Officer. The Welfare Officer is available to discuss any student issues, help with course transfer processes and arrange extra support if needed.